
No need to seek therapy. You've got good reason to be
paranoid.
The 8.5 million consultants who work as independent contractors
nationally have been singled out for special attention by the
Internal Revenue Service.
Word of the heightened scrutiny got widespread attention in June,
when Washington, D.C.-based NetCompliance reported that
the IRS Web site contained new guidelines governing the auditing of
consultants.
The IRS guidelines are part of its "Market Segment Specialization
Program," an ongoing effort to arm IRS examiners with detailed
information on common practices, standards and ratios for a host of
industries. (For more information on the overall IRS program, see this story.)
Because it closely monitors government regulation via the
Internet and crafts compliance solutions for customers,
NetCompliance called attention to the new guidelines governing
consultants. Otherwise, many less astute seekers might never have
found it.
Trust me, though, if you're
a consultant, it's a must read. It's available free of charge as a
PDF download at the NetCompliance Web site. (Look for the link
inside the June 22 press release, "Corporate downsizing causes IRS
to look at role of business consultants, according to NetCompliance
Inc.")
IRS seeing a tax-evasion conspiracy?
The guidelines are based on a simple and demographically
irrefutable premise — that the corporate downsizing of the past two
decades has kicked a lot of highly trained individuals out of corner
offices and into business for themselves, often peddling the
expertise they gained while in the corporate embrace. What's more,
many of these new entrepreneurs are selling their expertise back to
companies for which they once worked.
If you're an IRS sleuth, this apparently raises a couple of red
flags:
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First, are these consultancies really that, or are they merely
extensions of the old employer-employee relationship painted up to
look like something different? If the latter, corporations all
over the country have successfully shed tax obligations they
really should be paying, and which the IRS is intent on
collecting.
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Second, with the ranks of independent contractors swelling
daily, doesn't it stand to reason that some of the new arrivals
are confused by, if not intentionally flouting, rules governing
the deductibility of such expenses as travel and
entertainment?
Meanwhile, if you're a consultant, you probably should assume
you're courting trouble — if not disaster — if you're guilty of any
of the following sins:
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You allow personal or family expenses to creep into the
business-travel deductions you claim, particularly when the travel
is overseas.
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You do not account properly for expenses for which you've been
reimbursed by a client. (In other words, you pocket the cash but
claim the expense as a deduction anyway.)
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You cannot pass the IRS's decidedly labyrinthine test for
determining independent contractor status.
While the IRS guidelines don't have the weight of a papal bull,
it should be assumed that they'll have an effect on agents in the
field.
"It's a signal from the IRS that anyone involved in doing audits
of small-business consultants had better start using some of these
criteria to do the screening," says NetCompliance CEO Krish
Krishnan.
Companies using consultants at risk
Individual consultants aren't the only ones vulnerable. Companies
that hire them — often small businesses that outsource functions
they can't support in-house — run the risk of being hit with
unexpected and potentially crippling tax bills if the IRS determines
a consultant is really an employee.
And, again, telling one from the other isn't as easy as one might
assume, or as it should be. The IRS determines employment status
using a three-page, 46-part questionnaire, and solicits input from
both sides of the contracting relationship. Then, an IRS
"technician" makes the call.
The sad irony is that all of the confusion over what an
independent contractor is and is not could be cleared up relatively
easily by legislation already in the pipeline. However, the bill
(the Independent Contractor Determination Act of 2001, introduced in
the spring by Sen. Christopher Bond, R-Mo.) languishes in political
limbo.
Opposition from organized labor hurt this bill's chances. But
they were further diminished when Jim Jeffords' defection gave
Democrats control of the Senate. While refusing to pronounce the
measure "dead on arrival," a Republican staffer on Capitol Hill
concedes the bill is a long shot that certainly won't be taken up
before this fall, if ever.
Bill could clarify contractor status
The bill's slim chance of passage is unfortunate, because it
could bring clarity where murkiness now reigns. Applying a kind of
if-it-quacks-like-a-duck logic to the process, the legislation would
reduce the current agonizing determination process to a couple of
simple tests.
If a consultant can demonstrate economic and workplace
independence, and has a written contract with the service recipient,
then enough said. Likewise, individuals who conduct business through
corporations or limited-liability companies would be treated as
independent contractors.
With such rules in effect it would be relatively easy for both
contractor and contracting company to know going in whether there
was a problem, and to take appropriate action if there was. But
government isn't in the business of making things easy for
people.
Still, there's some consolation in the fact that if you're a
small-business consultant, your paranoia is legitimate. Someone
really is keeping close tabs on
you.
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